Due to the continued expansion of our Sudlows Service Desk Offering, we have an exciting career opportunity for an experienced and enthusiastic Project Co-Ordinator and Planner. Sudlows, who work throughout the UK, have a growing portfolio of clients globally. We have over 200 staff and have achieved recent growth with ongoing expansion plans. Sudlows are keen to recruit candidates who will be part of this ambition.

The Role

The successful candidate will be a valued member of our Enterprise Services Division. We are currently looking to grow our business and this role is a key part to this vision. This role is to provide the business with co-ordination of resources and materials including client reports and day-to-day support to the Project Teams and other company departments where required, ensuring all tasks are carried out to the highest level of accuracy without delay.

Key tasks and Responsibilities

Overview

  • Assist with logistics including; agendas, actions and general administrative support for key business meetings on a weekly and monthly basis.
  • Co-ordinate and enable communication between all teams involved in project delivery.
  • Regular liaison with the Health & Safety department to ensure high standards are met and project folders are updated.
  • Manage, maintain and monitor key administrative processes such as; organisation charts, cost tracking, Project Team training schedule, all staff and management distribution lists.
  • Attend strategy and client meetings, take and distribute minutes and follow-up action points with relevant team members.
  • Collating data to produce reports using MS Office suite.
  • To support the team to maintain accurate, timely and legible records.
  • To answer/deal with queries, both face-to-face and via the telephone in an appropriate and timely manner.
  • To maintain filing systems in line with organisation’s policies and procedures.
  • Support the Operations Team in all aspects of required work.

Key Points

  • Working for multiple clients based in UK and around the world.
  • Varied work streams for including data cabling, security and AV installations.
  • Managing small works from start to finish.
  • Completing complex close-out documentation to be submitted to customers.
  • Commercial awareness.
  • Scheduling Resource – Internal and Sub- Contract.
  • Procurement – working closely with suppliers.
  • Customer facing – must be able to engage with customers at senior level.
  • Working within a well-structured team.
  • Varied requirements for Microsoft software.
  • Successful candidate to give valued add/new dynamic to the team.
  • Busy/varied/demanding role.

Personal Specification

Technical Skills and Qualifications

  • Proven experience in a project co-ordinator role, preferably in the construction
  • Ability to work to very strict service level agreements and understand the importance.
  • Some technical/engineering knowledge would be an advantage.
  • Ability to manage a heavy workload and conflicting demands, whilst consistently producing high-quality work to tight deadlines.
  • Experience of liaising with colleagues from operational staff to senior director level, and the ability to manage upwards.
  • First class communication skills, personal confidence and the ability to influence others.
  • Intermediate to advanced Word, Excel and PowerPoint skills.
  • Accurate data entry processing experience.
  • Attention to detail.

Planning and Organising

  • Ability to organise own workload.
  • Ability to prioritise work and deliver to tight deadlines.
  • Able to maintain accurate and timely records as required by the role.
  • Ability to identify and can solve everyday job-based problems in liaison with the relevant Project Manager.

Working with people

  • Able to establish a rapport with service users as necessary e.g. clients, members of the public, other contractors etc.
  • Understands how to encourage and influence people to get the best from them.
  • Understands the needs of others and able to respond accordingly.

Communication

  • Able to communicate factual information politely and courteously.
  • Has everyday spoken skills e.g. telephone and face-to-face conversations.
  • Has advanced written and numerical skills appropriate to the job.
  • Able to listen, observe and report information to manager.

Vacancy Summary

We offer a competitive package commensurate with qualifications and experience to the right candidate

Type: Permanent
Location: Manchester
Rate: To be negotiated dependant on experience.

We are an Equal Opportunities Employer.