Due to the continued expansion of our highly successful specialised engineering company, including our award winning data centre design and build business, we are looking for a Junior Administration Assistant to work within the Purchasing department.

Role Purpose

To provide administrative support to the purchasing department where required, supporting the current team. This is a critical role in all aspects of accuracy, attention to detail and record management.

Key Tasks & Responsibilities

  • Requesting rebate information from suppliers and updating a rebate tracker
  • Completing account set up forms in a correct and timely manner
  • Raising purchase orders using accurate cost codes
  • Stock check and replenish office stationery
  • Supporting the procurement assistant and purchasing manager with any administrative jobs
  • Chasing suppliers and sub-contractors for up to date insurance certificates
  • Keeping up to date records of suppliers via a contact list
  • General administration and housekeeping of procurement folder
  • Carrying out any other duties requested by the company from time to time

Personal Specification

Qualifications & Experience:

  • Experience in an office admin role
  • Able to manage a heavy workload and conflicting demands, whilst consistently producing high-quality work to tight deadlines
  • Experience of liaising with colleagues from operational to director level
  • First class communication skills, personal confidence and the ability to influence others
  • Intermediate to advanced Word, Excel and  PowerPoint skills

Planning and Organising:

  • Ability to organise own workload
  • Ability to prioritise work and deliver to tight deadlines
  • Able to maintain accurate and timely records as required by the role
  • Ability to identify and can solve everyday job-based problems in liaison with manager

Working with People:

  • Able to establish a rapport with service users as necessary e.g. clients, members of the public, other contractors etc
  • Understands how to encourage and influence people to get the best from them
  • Understands the needs of others and able to respond accordingly


  • Able to communicate factual information politely and courteously
  • Has excellent spoken skills e.g. telephone and face-to-face conversations
  • Has advanced written and numeric skills appropriate to the job
  • Able to listen, observe and report information to manager

Vacancy Summary

We offer a competitive package commensurate with qualifications and experience to the right candidate including professional training and long-term career development opportunities.

Type: Permanent
Location: Oldham
Rate: To be negotiated dependant on experience.